Smart Hints To Write Business Letter

16. March 2012 · Write a comment · Categories: Business · Tags: , , , , , , , ,

Smart Hints To Write Business Letter

Business letter is surely different than any other kinds of personal letter. In writing this letter, you need to pay attention to some different factors that will be very useful to make your letter more professional. Surely, there are several differences that you have to notice in writing this letter. You can simply follow these following procedures in order to write a good professional business letter.

First, you can begin by writing the date of writing in the upper left corner of the paper. The date will be really important as the business reference later. Second, you need to state clearly the name of the recipient. You can also add her or his job title, the company name and the address along with his or her name.

Third, you can continue to the salutation. Put your salutation word in the upper left corner of the paper. The most common salutation used is Dear that is followed by the name of the recipient.

However, in order to give more professional look, you can address the recipient formally by using Mr. or Ms. Meanwhile, Sir or Madam will be a good option if you can not get the name of the recipient.

Fourth, you can continue to write the body. In writing this part, you have to keep in mind that you should not indent each paragraph. Instead, you can simply use space between paragraphs. Do not forget to state the purpose of… Read the rest

How to Write Business Letters

14. March 2012 · Write a comment · Categories: Business · Tags: , , , , , , ,

How to Write Business Letters

Article by Mihaela Lica

The modern business environment is based on strong commercial relationships and clear exchange of information. Despite the modern communication channels (emails, newsletters, video conferences, etc) the old-fashioned letter still plays an important role in the informational process.

Business letters are probably the most difficult to compose. They need a clear purpose and the writing style should be unambiguous and concise. When you write a business letter you have to “visualize” your reader and his/her availability and desire to read your message. Business people are often too busy to read long rambling letters. So try to resist the temptation of writing too much and, if you are “new at the job”, ask someone else to read and review the critical letters prior to sending them out.

To produce the ideal business letter (and the same principles apply to other letters as well) you need to:

plan what you want to say – eventually make some notes to structure your ideas before actually writing the letter;write the letter – and avoid using slang, technical and unusual terms, sarcasm (which is often misleading on paper and people might find it offensive);read the letter out loud – by doing so you’ll get a better sense of the flow of your message and how it might sound to the person reading it;print out your letter and reread it – this time edit it by cutting out all the useless words and phrases: keep it… Read the rest

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